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Bioversity Contacts Lists

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DATA FIELDS required for PEOPLE
These are the 'basic' fields that are shareable with other CL owners and a subset (*) of these are compulsory fields. Other fields can be added to customize the CLs but will be visible to only the CL owners/Group.

Business email* (unique identifier)
Title* (drop down menu: Dr, Mr. Mrs. Ms)
First name*
Surname*
(include family name)

what does family name mean - usually that means surname no? Full Name*
I don't understand now why we are adding full name when we have Dr etc above plus first and surname? Formal name*
(Formal way to address a person in a letter and at formal occasions)

Gender* (drop down menu: Female, Male)

Full name of organization working for
City of organization
(If these 2 fields are filled in and the organization already exists in the Organization list, the remainder of the address fields will be automatically filled in. Other wise the following fields can be filled in:)

Work organization street address

Street

(Street itself maybe 3 lines of an address)

Zip code
Province/state
City
Country

Work organization postal address

PO Box
Zip code
Province/state
City
Country

Title of current position
Classification of current position (drop down menu – see separate list A)
Area of expertise (drop down menu – see separate list B)

Business phone
Mobile phone
Business fax

Connection with Bioversity (drop down list – see separate list D)

Must not be contacted through mass communications (Ticked or not)
Due to: Requested; Passed away

DATA FIELDS required for ORGANIZATIONS
All these fields are viewable to everyone and a subset (*) of these are compulsory fields.

Full Name*
Full Name (as used in country where institute is located)
ACRONYM
Type of organization (drop down menu – see separate list C)
(It maybe good to list the types here itself)

Work organization street address

Street*

(allow for multiple lines)

Zip code*
Province/state
City*
Country*

Work organization postal address

PO Box
Zip code
Province/state
City

Maybe better for these to be 2 fields contacts types and contact info to allow for expansion into IP phone etc in the future
Web address
Email*
Phone
Fax

Parent organization name
(needed to reduce the duplication of names and better tree view of the organization structure)

Connection with Bioversity (drop down list – see separate list D)



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